Set up programs
Create the classes the school runs, describe them, and assign teachers to them.
On this page
A program is a class: it has a name, an optional description, a program type, students and assigned teachers. Programs start empty; there are none until you create them.
Create a program
- Open Programs and choose Add program.
- If your organization runs more than one school and you are an owner or organization administrator, pick the School the program belongs to. It starts on the school selected in the sidebar.
- Enter the Program name and, if useful, a Description (optional).
- Choose the Program type: Quran memorization or Graded subjects.
- For a graded program, add its Subjects with Add subject, one per row, in the order you want them reported.
- Choose Create program.
Program types
| Type | What teachers record | What the student record shows |
|---|---|---|
| Quran memorization | Memorization and revision lessons: a Quran passage or another named lesson, with a result of Completed, Needs revision or In progress. | Completed surahs, ayahs memorized, memorization coverage and the lessons marked for revision. |
| Graded subjects | Assessments: a subject from the program's list, a title such as Chapter 3 quiz, a score and the maximum it was out of. | The average score, subjects assessed, an average per subject and the latest assessment in each subject. |
The type can be changed from Edit program until the first lesson or assessment is recorded for one of its students. After that the chooser is disabled and the dialog says The type cannot change once progress is recorded. Subjects can be renamed, added or removed at any time; assessments already recorded keep the subject name they were saved with, and it is listed as No longer listed on the student's record. A student with progress recorded can only move to another program of the same type, so their history keeps one shape.
A program stays in the school it was created in; its students and calendar entries belong to that school too. To add a school, see Institution settings.
Program names must be unique within an institution. If one exists already the dialog says A program with this name already exists. Choose a different name.
Assign teachers
Teachers are assigned from People, not from the program. Tick the program under Assigned programs when inviting a teacher or editing their access. A teacher sees only their assigned programs.
Edit, view and delete
- The row menu offers View details, Edit program, Add student, Attendance, Progress and Delete program.
- View details shows the program type and subjects, the enrolled students, and lets you edit the name and description in place: click the field, change it and press Enter, or Escape to cancel.
- Delete program is blocked while students are enrolled: Move or remove the students enrolled in {name} before deleting this program. Deleting also removes the program's attendance registers, and Undo is available for ten seconds.